How Employers File a Pay Stub
What an employer keeps on a pay stub: period, gross, taxes, net, and year-to-date. Not a housing guide.
JustPayStubs Team
Updated October 7, 2026
How Employers File a Pay Stub
An employer file holds one stub for each period that was paid. The stub names the employer and the worker, states the period and the pay date, and shows gross pay, each tax, net pay, and the year-to-date total.
Keep the figures tied to a real payment
Do not create a stub so someone can claim a wage that was not paid. Real employee and contractor records only.
Preview before you pay
Open the pay record form, type the wages that were paid, and preview the PDF before you pay. One stub is the single-document price. Two or more use the multi-document price. Do not use the PDF to misrepresent income.
Related Topics
Ready to Get Started?
Create professional pay stubs, W-2 forms, and 1099s with our easy-to-use generator. Accurate calculations, instant download.