Pay Stub Generator for Employee Records
Create check stubs and paycheck stubs from actual payroll records, with 2026 federal/FICA estimates and supplied state/local withholding. A labeled sample PDF is for your own file. A clean PDF is available after checkout.
Preview before you pay · 1 stub $12.99 · 2+ $9 each
Professional Pay Stub
A corporate layout for an employer file: navy accents, earnings, taxes, and year-to-date totals. For wages that were actually paid. Not a document to misrepresent income.
- 2026 estimates and actual state/local deductions
- Live preview as you fill in details
- Year-to-date (YTD) tracking included
- Detachable check stub section
- Instant PDF download
Preview before you pay. A labeled sample is for your own file. A clean PDF is $12.99 (2+ $9 each).
Accurate Calculations
2026 federal and FICA estimates use W-4 elections and actual prior wages. Supply actual state/local deductions and reconcile with payroll records.
Professional Format
A familiar earnings-statement layout for an employer file. It does not verify income.
Instant Generation
Create multiple pay stubs in minutes with flowing YTD calculations.
Trusted for
Five templates, one calculation engine
Every template runs the same tax logic and carries the same required fields — they differ in how the information is presented. The preview switches templates instantly, so you can compare all five against your own numbers.
Corporate Navy
RECOMMENDEDA familiar payroll-record layout with dense earnings and deduction detail.
Payroll Processor
Teams that prefer a conventional payroll-processor presentation.
Modern Fintech
A modern, easy-to-scan statement for digital records.
Bank Check + Stub
Payroll records that need a classic check-and-statement format.
Minimalist
Straightforward records, faxing, and black-and-white printing.
How gross pay becomes net pay
Every stub tells the same story in the same order: what was earned, what was taken out, and what was left. Here is that sequence for an employee paid $22.00/hour for 80 hours on a biweekly schedule, filing single, in a state with no wage income tax.
| Gross pay80 hours × $22.00 | $1,760.00 |
| Federal withholdingPer Form W-4, single | −$158.40 |
| Social Security6.2% of gross | −$109.12 |
| Medicare1.45% of gross | −$25.52 |
| State withholdingNo-wage-tax state | −$0.00 |
| Net payAmount actually paid | $1,466.96 |
Figures are illustrative. Actual federal withholding depends on the employee’s Form W-4, and state withholding varies by state. The generator computes all of it from the details you enter.
Weekly
52 periods per year
Bi-Weekly
26 periods per year
Monthly
12 periods per year
Frequently asked questions
Check stub, pay stub, paycheck stub — is there a difference?
No. They're the same document under different names, along with earnings statement, wage statement, and payslip. Which term someone uses is regional habit and employer convention, not a difference in content. The PDF is a record of wages that were paid.
How is net pay calculated from gross pay?
Start with gross pay — hourly rate times hours, or the salary amount for the period. Subtract federal income tax withholding per the employee's Form W-4, then Social Security at 6.2% and Medicare at 1.45%, then state income tax where the state levies one, then any voluntary deductions. What's left is net pay.
Which template should I choose?
Any of the five produces a complete, correctly calculated stub — the difference is presentation. Corporate Navy and Payroll Processor are the usual layouts for an employer file.
Can I see the document before paying?
Yes. Live preview is free, and you can download a permanently labeled SAMPLE / FOR PERSONAL RECORDS PDF at no charge. Unlock a clean unlabeled PDF after checkout — same layout, without the SAMPLE stamp.
Can I make several stubs at once?
Yes, and it's cheaper: one stub is $12.99, two or more in the same order are $9 each. Year-to-date totals carry forward so the sequence matches the periods that were actually paid.
What if I'm paid by direct deposit and never receive a stub?
Direct deposit moves the money, not the paperwork. Plenty of small employers transfer funds without ever issuing an itemized statement. The payment happened; the record didn't. Use the PDF to write down wages that were actually paid. Do not use it to misrepresent income.
Make your pay stub
Compare all five templates against your own figures, free, before you pay.
Start free preview →JustPayStubs provides professional document templates for operational and record-keeping use. You are responsible for the accuracy of the information you enter. Review all figures before submitting documents to third parties.